Case Study

University: Operating Model Uplift

Enabling strategic vision with a consumer-driven Target Operating Model and preparing for a new managed services partner.

At a Glance

DigiRen helped the University design a consumer-driven Target Operating Model, enabling improved service delivery. This included a 12-month roadmap with 14 initiatives and a 5-year vision.

Yes
A consumer-driven Target Operating Model.
9
Capabilities across consumer experience, enablement and service delivery.
14
Executable initiatives for implementation over the first 12 months.

Challenge

This University, with more than 23,000 students across 90 countries, was at a pivotal moment for change. The existing services had met the University’s needs. However, with the upcoming expiration of their Managed Services Provider contract and a recently revised strategic vision, the opportunity for shifting to a more modernised way of operating emerged. The University experienced the symptoms of a functional, but not optimal model:

  • An immature and ad-hoc demand management process resulted in a lack of clear visibility of consumer usage and requirements.
  • The absence of automation or standardisation led to a 20+ step consumer journey, driven by highly-reactive, manual responses, leading to rework and delays.
  • Varied skills and capabilities across the team led to high dependencies on a few number of experienced staff. Effort was then drawn away from focusing on end consumers.
  • A vendor focused on ‘keeping the lights on’ with base operations meant the University was experiencing a lower return on investment than possible in the current market.

The challenge for DigiRen

To help the University achieve its strategic vision of enabling its students and staff, by co-designing a consumer-driven Target Operating Model which is ready for a new, more strategic partner to integrate into.

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Approach

To drive the University’s journey, DigiRen conducted:

  1. A current state assessment based on 6 workshops, 11 interviews and a series of document reviews.
  2. A gap assessment between the current and target operating models to build out executable initiatives for the immediate 12 months for the University’s journey, alongside a 3-horizon plan for the next 5 years.

Outcomes

  • An actionable Target Operating Model with 9 detailed capabilities across the University’s consumer experience, consumer enablement and service delivery to enable a more efficient, scalable and responsive platform experience.
  • Executable 12-month uplift roadmap with 14 initiatives for how the University can ‘build their base’. This was supported by a longer-term horizon-based vision for the University to continue their Target Operating Model journey over 5 years.
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