Case Study

Energy Producer: Sourcing Strategy & Partner Selection

Accelerating a company's implementation partner selection by optimising sourcing and securing buy-in.

At a Glance

We assisted a major energy company in optimising their sourcing strategy and managing the selection process for an SAP S4 HANA implementation partner, successfully accelerating their timeline and achieving executive buy-in.

Yes
Accelerated timeline, reduced ongoing risk.
3
Vendors passed to presentations.
Yes
Achieved collective executive buy-in.

Challenge

Our client is one of Japan’s largest energy exploration and production company, generating $15bn+ in revenue. It currently has a world-class LNG operation in northern Australia. Their global ambitions mean it is expanding its core business areas in Japan, Australia, Indonesia, and Abu Dhabi.

They were undertaking a market engagement exercise to select a Service Integration partner to implement SAP S4 HANA (a “greenfield” implementation), ultimately addressing upcoming SAP ECC6 end-of-support issues. At this point in time, they had completed an Expression of Interest exercise, which resulted in approximately 15 (out of ~20) responses.

The challenge for DigiRen

Given the significant undertaking, our client were seeking support to ensure a robust and competitive SI Selection Process, through the following:

  • Education & Informing: Positioning the selection process and directives to business stakeholders to ensure a common understanding.
  • Facilitation & Mgmt.: Acting as the focal point for the S4 Program Team and business stakeholders and owning and facilitating the RFP Process.
  • Insights & Guidance: Providing & incorporating insights, guidance and experiences to deliver a robust and competitive selection process.
  • Synchronous Vendor Engagement: A critical component of this sourcing process was the requirement to manage SAP discussions on two different modules (Field Logistics and Solution Assurance) in parallel with the sourcing timeline.
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Approach

Here's how the sourcing strategy and selection process were conducted:

  1. Optimised the sourcing strategy by reviewing and refining the existing approach to align with desired outcomes.
  2. Managed the selection process, including refining and accelerating the sourcing timeline.
  3. Managed the end-to-end RFP process, facilitating sessions and preparing documentation for decision-making.
  4. Provided objective technical advice to evaluate vendors and ensure alignment with operational and strategic needs.
  5. Owned communications for stakeholders, the evaluation panel, and vendor resources to gain sourcing socialisation and buy-in.

Outcomes

  • Reduced the ongoing timeline risk profile to the extent that our client not only consistently met each timing stage-gate for the process but were able to accelerate the previously established timeline.
  • Our client has passed three Vendors through evaluator moderation into presentations, with collective buy-in from key executive resources and the evaluation panel.
Yes
Accelerated timeline, reduced ongoing risk.
3
Vendors passed to presentations.
Yes
Achieved collective executive buy-in.
A description of my image.

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